HR assistant job description: what you'll do and what to write on your resume
Applying for HR assistant at a company office? Copy the duties below into your resume, then read what the interview asks.
Duties to write on your resume
Start each line with what you did. Keep the ones you've really done.
Posted job openings and screened incoming resumes against the hiring manager's requirements
Scheduled interviews and kept candidates and hiring managers updated by email and phone
Prepared employment contracts, onboarding kits and new hire files
Maintained employee records in Excel and the company HR system
Tracked daily attendance, leave requests and overtime for payroll
Gathered government forms and contributions papers for SSS, PhilHealth and Pag-IBIG
Answered employee questions about company policies, benefits and leave
Helped plan company events, trainings and employee engagement activities
No work history yet? Use the same lines for school org officer work, an internship or helping run a family business, and say where.
A resume objective you can adapt
Fresh graduate with a business or psychology degree seeking an HR assistant role, ready to keep accurate records, support hiring and learn the full employee cycle.
Skills employers ask for
Clear writing and speaking, in English and Filipino
Using Excel and Google Sheets
Keeping records neat and accurate
Keeping employee information private
Staying organized with many small tasks at once
What the interview asks
Why do you want to work in HR? Say you like helping people and keeping things fair, and give one real example.
How do you keep employee information private? Say you share files only with people who need them, and never talk about cases outside work.
What would you do if two tasks were both due today? Say you check which one affects people most, tell your supervisor, then finish them in order.
How comfortable are you with Excel? Name what you really use, like filters, formulas or simple tables, and be honest about the rest.
Most posts ask for a college degree in psychology, business, human resources or a related course, though some accept senior high school graduates with office experience.
Prepare a resume, a valid ID, NBI clearance and your government numbers such as SSS, PhilHealth, Pag-IBIG and TIN.
Apply online through company career pages and job sites, or send your resume to the HR email on the job post.
Expect a short interview with an HR officer, sometimes a typing or Excel test, then a final interview with the department head.
What the work is like
You work at a desk in a daytime office, with a lot of paperwork, email and walk-in questions. The hard part is handling private information carefully while many people ask you for things at once.
Questions
Do I need experience to work as an HR assistant?
Not always. Many companies hire fresh graduates and train them on records, hiring and payroll support.
What should I study to become an HR assistant?
Most posts like psychology, business administration or human resources, but office experience can count too.
Is HR assistant a work-from-home job?
Most are office based. Some firms allow remote work for tasks like screening resumes and scheduling interviews.
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