Want a strong administrative assistant resume? Start with this template, a sample and the skills employers ask for.
See a filled-in sample first, then what goes in each part of a resume for an administrative assistant job. Copy the template or download it as a Word file.
Administrative assistant resume sample: a filled one to copy from
Example only. Sheila Marie Cruz is an invented person, and every detail is made up.
Sheila Marie Cruz
Administrative Assistant | Scheduling, filing and records for a busy office
Pasig City, Philippines | sheila.cruz@example.com | [Mobile number]
OBJECTIVE
Administrative assistant with four years of office work, organized and careful with details, ready to support a busy team with filing, scheduling and clear communication.
SKILLS
- Microsoft Word, Excel and email
- Organizing files and schedules
- Writing clearly in English and Filipino
- Paying attention to small details
- Handling several tasks without missing deadlines
WORK EXPERIENCE
Administrative Assistant | Private company, head office | Pasig City | July 2023 to Present
- Answered phone calls and emails and routed them to the right person
- Scheduled meetings and managed calendars for managers and team members
- Prepared letters, memos and reports using Microsoft Word and Excel
- Filed and organized physical and digital documents so they were easy to find
- Recorded meeting minutes and sent them to attendees on time
Office Assistant (part-time) | Family-owned trading business | Pasig City | March 2022 to June 2023
- Entered and updated records in spreadsheets and company databases accurately
- Ordered office supplies and tracked stock before items ran out
- Greeted visitors and directed them to the correct office or meeting room
EDUCATION
Bachelor of Science in Office Administration | State university, Pasig City | 2022
LANGUAGES
- English: fluent. Filipino: native.
What to put in each part of your administrative assistant resume
Objective
One sentence on the job you want and what you bring. If it fits you, adapt this one: Fresh graduate looking for an administrative assistant role, organized and careful with details, ready to support a busy team with filing, scheduling and clear communication.
Training and certificates
Courses you've finished, who ran them and the year.
Skills
Four or five the job post asks for and you've really used, like Microsoft Word, Excel and email, or organizing files and schedules.
Work experience
Newest job first. Under each one, three to five lines that start with what you did, with a number where you can: calls, meetings and documents.
Education
Your school, what you finished and the year. Fresh graduate? Put it above work experience.
How to write your administrative assistant resume: fill in this template
Replace every line in [brackets]. Delete a section you can't fill.
Use the job post's words for the skills you've really used.
Keep it to one page if you've worked under five years.
Applying for a work-from-home job? Fill in Work setup. For an office job, delete it.
Administrative Assistant | [Office type or main tasks, e.g. Scheduling, filing and records for a small office]
[City], [Province] | [Email] | [Mobile number]
OBJECTIVE
[One or two sentences, e.g. Fresh graduate looking for an administrative assistant role, organized and careful with details, ready to support a busy team with filing, scheduling and clear communication.]
SKILLS
- [Skill from the job post, e.g. Microsoft Word, Excel and email]
- [Skill, e.g. Organizing files and schedules]
- [Skill, e.g. Writing clearly in English and Filipino]
- [Skill, e.g. Paying attention to small details]
WORK EXPERIENCE
[Job title] | [Office or company] | [City] | [Month Year] to [Month Year or Present]
- [What you did, e.g. Answered phone calls and emails and routed them to the right person]
- [What you did, with a number, e.g. Scheduled meetings and managed calendars for 6 managers and team members]
- [What you did, e.g. Scheduled meetings and managed calendars for managers and team members]
[Job title] | [Office or company] | [City] | [Month Year] to [Month Year]
- [What you did]
- [What you did]
EDUCATION
[Diploma or degree, e.g. Bachelor of Science in Office Administration] | [School] | [Year finished]
TRAINING AND CERTIFICATES
- [Licence or certificate, if the job needs one]
- [Training or seminar] | [Who ran it] | [Year]
LANGUAGES
- [Languages you speak, e.g. English: fluent. Filipino: native.]
WORK SETUP (WORK-FROM-HOME JOBS ONLY)
- Internet: [speed, e.g. 50 Mbps fiber], with [backup, e.g. pocket WiFi]
- Computer: [laptop or desktop, processor and RAM]
How to write an administrative assistant resume without experience
No office job yet? Use the same lines for school org work, a family business or volunteer work, and say where.
Duties and skills to add to your administrative assistant resume
The sample uses lines from the administrative assistant job description. Pick the ones you've really done, and find the rest there. See the full administrative assistant duties
Administrative assistant resume questions
What do I put first on an administrative assistant resume?
Put your objective, then your work experience. If you're a fresh graduate, put your education first.
Which skills should I list for an office job?
List Microsoft Word, Excel and email first. Add organizing files and writing clearly in English and Filipino.
How do I show I'm good with details?
Add a number to your lines, like how many calls, meetings or files you handled. Numbers make your work easy to picture.
Should I put my birthday or a photo on it?
Leave your birthday off. Since 2016, Republic Act 10911 has made it unlawful for employers in the Philippines to require your age or birth date while you apply. Leave the photo off too, unless the job post asks for one.
Should I send it as a PDF or a Word file?
PDF, unless the job post asks for Word. A PDF looks the same on every screen. Put your name in the file name, like Sheila-Cruz-Resume.pdf.
Want work from home in daylight hours?
DayShift lists remote jobs with Singapore and Asia clients, on the same clock as Manila. Applying is free, and we never ask you for money. See admin assistant jobs